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Institute For Oil & Gas Training
OGI-1135 New

3-Way Matching & Invoice Verification for JV Chargeability Training Course

Duration
5 days
CPD hours
15
Language
English
Next date
05 Oct 2026
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Overview

The 3-Way Matching & Invoice Verification training course from Institute For Oil & Gas Training addresses a critical procurement and finance control requirement across oil and gas organisations. The course develops practical capability in purchase order, goods receipt and supplier invoice matching, with particular focus on chargeable costs, joint venture transactions, supporting documentation standards and partner recovery requirements.

Oil and gas procurement environments involve high-value equipment, services, logistics, maintenance activities, contractors, materials and shared operational expenditure. Invoice verification therefore requires more than confirming that an invoice total appears correct. Finance, procurement, joint venture accounting and cost control teams need to establish whether the expenditure relates to an approved procurement transaction, whether the goods or services were received, whether the supplier invoice reflects contractual terms and whether the cost is properly supported for internal review, partner billing and audit purposes.

This course provides a structured approach to 3-Way Matching & Invoice Verification by connecting purchase orders, receiving records and invoices with the broader requirements of chargeable cost validation. Participants examine invoice coding accuracy, approval controls, supporting documentation standards, tax information and evidence trails required to establish the validity of expenditure.

The course also addresses the complexities of joint venture and shared-cost environments. Organisations operating under joint operating agreements, production sharing arrangements and other collaborative commercial structures need disciplined processes for determining whether costs are recoverable and how shared expenditure should be allocated. The programme examines allocation of shared invoices, backup documentation for partners and cost recovery evidence requirements so that invoice files provide a clear basis for review.

A strong invoice verification process also supports financial control and procurement governance. Errors in quantities, pricing, purchase order references, tax treatment, cost centres, project codes and contractual terms create reconciliation problems and increase the risk of rejected charges, delayed approvals and disputed partner costs. Participants learn how to identify these issues before invoices progress through the payment and cost recovery cycle.

VAT and withholding tax on invoices receive specific attention because tax information forms an important part of invoice validation. Participants examine how tax details interact with supplier invoices, procurement documentation and accounting records, while recognising the need to apply the requirements relevant to the jurisdictions and contractual arrangements in which their organisations operate.

The course is designed around practical oil and gas transactions rather than generic accounts payable processing. Participants work through invoice files, purchase documentation, receiving evidence, coding structures, tax information, shared-cost allocations and partner support packages. The emphasis is on creating an evidence-based verification process that is consistent, traceable and suitable for operational, financial and audit requirements.

Institute For Oil & Gas Training delivers this programme for professionals who need to strengthen the connection between procurement controls, invoice verification, joint venture chargeability and financial governance. The training supports organisations seeking stronger invoice review discipline, better documentation quality and more reliable cost recovery processes.

Objectives

  • Understand the principles and control logic behind 3-Way Matching & Invoice Verification in oil and gas procurement

  • Establish a structured approach to matching purchase orders, receiving evidence and supplier invoices

  • Strengthen chargeable cost validation before expenditure enters cost recovery processes

  • Evaluate supporting documentation standards for supplier invoices and procurement transactions

  • Identify documentation gaps that weaken audit trails and partner cost support

  • Improve invoice coding accuracy across cost centres, projects, assets and joint venture structures

  • Validate quantities, prices, descriptions, purchase order references and contractual terms

  • Assess allocation of shared invoices across participating entities and cost recipients

  • Develop audit ready invoice files containing appropriate transaction evidence

  • Understand cost recovery evidence requirements for joint venture expenditure

  • Strengthen backup documentation for partners and participating interests

  • Identify common causes of invoice rejection, payment delays and cost disputes

  • Review VAT and withholding tax on invoices as part of the invoice verification process

  • Apply consistent controls to invoice approval and exception management

  • Improve communication between procurement, finance, operations, accounts payable and joint venture teams

  • Strengthen the traceability of expenditure from procurement through payment and cost recovery

  • Apply practical verification techniques to complex oil and gas supplier transactions

Training methodology

The course uses a practical corporate training methodology built around realistic oil and gas procurement and finance scenarios. Participants work with structured invoice cases that reflect the types of documentation encountered in procurement, accounts payable, project controls, joint venture accounting and cost recovery environments.

Case studies demonstrate how a seemingly valid supplier invoice can contain discrepancies in quantity, pricing, purchase order references, receipt evidence, coding, tax treatment or contractual terms. Participants review the documentation and identify the control point requiring investigation.

Simulation exercises focus on the complete verification process. Participants compare purchase orders against receiving records and supplier invoices, identify mismatches, determine appropriate follow-up actions and assess whether the supporting file is sufficient for approval.

Group exercises examine shared invoices and joint venture expenditure. Participants assess allocation methodologies, review backup documentation for partners and determine whether the evidence supports the proposed charge to participating interests.

Real-world scenarios also address incomplete documentation. Participants work through examples involving missing delivery records, unclear service confirmations, incorrect invoice coding, unsupported charges, inconsistent tax information and insufficient approval evidence.

The methodology places strong emphasis on audit trails. Participants learn how to build audit ready invoice files by organising the evidence required to demonstrate the commercial, operational and accounting basis of a transaction.

Interactive discussions allow participants to relate the course content to their organisation's procurement workflows, ERP controls, approval structures and joint venture requirements. The approach ensures that the learning remains directly relevant to professional responsibilities.

Organisational impact

Personal impact

Participants develop practical competence in reviewing supplier invoices from a procurement, accounting and cost control perspective. They learn to examine an invoice as part of a complete transaction rather than as an isolated financial document.

The course strengthens their ability to identify discrepancies between purchase orders, receiving evidence and supplier invoices. Participants become more confident in determining which issues require correction, clarification or additional documentation before approval.

Professionals also develop stronger skills in chargeable cost validation. They learn how to assess whether expenditure has an adequate commercial and operational basis and whether the evidence supports allocation to the relevant project, asset or joint venture.

The course improves documentation management capability. Participants learn how to organise audit ready invoice files and identify the evidence needed to support supplier payments and partner cost recovery.

For procurement professionals, the training strengthens invoice control awareness and improves understanding of the downstream financial consequences of incomplete purchase documentation.

For finance and accounts payable professionals, it improves invoice review, coding validation, exception handling and reconciliation capabilities.

For joint venture professionals, it develops stronger understanding of cost recovery evidence requirements, shared-cost allocation and partner documentation.

For project controls and cost control professionals, it provides stronger tools for reviewing expenditure against approved procurement and operational requirements.

The programme also strengthens cross-functional communication because participants learn how procurement, operations, receiving, finance, tax and joint venture functions contribute to a complete transaction evidence trail.

Who should attend

  • Procurement Managers and Specialists — Strengthen invoice controls and understand how procurement documentation supports downstream verification and cost recovery.

  • Accounts Payable Professionals — Improve invoice matching, exception identification and supporting evidence review.

  • Joint Venture Accountants — Strengthen chargeability assessment, partner support and shared-cost verification.

  • Cost Control Professionals — Improve validation of expenditure against approved projects, activities and cost structures.

  • Financial Controllers — Strengthen invoice governance, documentation quality and financial control oversight.

  • Finance Managers — Improve the effectiveness of invoice verification and cost recovery processes.

  • Project Controls Professionals — Develop stronger understanding of procurement expenditure and supporting documentation requirements.

  • Contract and Commercial Professionals — Connect contractual terms with invoice validation and chargeable cost assessment.

  • Tax Professionals — Improve review of VAT and withholding tax on invoices within procurement transactions.

  • Internal Audit Professionals — Strengthen understanding of invoice evidence, transaction controls and audit trails.

  • Operations and Maintenance Representatives — Improve understanding of receiving evidence and operational confirmation required for invoice approval.

  • ERP and Finance Systems Professionals — Understand the information and control requirements supporting effective invoice verification workflows.

  • Senior Procurement and Finance Managers — Strengthen governance across procurement, payment, chargeability and cost recovery processes.

Course outline

This module establishes the control framework for reviewing supplier invoices in oil and gas procurement environments. It examines the relationship between purchase orders, goods or service receipt evidence and supplier invoices, while introducing the documentation discipline required for effective verification.

  1. ISO 9001 Quality Management

    • Provides a recognised framework for controlled processes and documented information.

    • Supports consistent procedures for transaction review and operational controls.

    • Reinforces the importance of maintaining appropriate documented evidence.

    • Provides useful principles for establishing repeatable invoice verification processes.

    Learning Outcomes

    • Apply a structured 3-way matching process

    • Identify discrepancies between purchase orders, receipt records and invoices

    • Assess the completeness of supplier invoice documentation

    • Establish clear invoice verification checkpoints

    • Recognise documentation gaps requiring follow-up

This module focuses on determining whether invoice costs are correctly classified and supported for accounting, project control and chargeability purposes. Participants examine coding accuracy and the evidence required to establish the appropriate financial destination of expenditure.

  1. IAS 1 Financial Statements

    • Establishes principles relevant to the presentation of financial information.

    • Supports disciplined classification and presentation of financial transactions.

    • Provides an accounting context for consistent treatment and documentation of expenditure.

    • Reinforces the importance of reliable financial information.

    Learning Outcomes

    • Assess invoice coding accuracy

    • Trace expenditure from procurement documentation to accounting records

    • Identify coding inconsistencies requiring correction

    • Distinguish between chargeable and unsupported expenditure

    • Strengthen evidence supporting cost classification

This module examines invoice verification within joint venture and shared-cost environments. Participants focus on cost recovery evidence requirements, allocation of shared invoices and the documentation needed to support charges to participating partners.

  1. IFRS 11 Joint Arrangements

    • Provides accounting principles for interests in joint arrangements.

    • Distinguishes relevant forms of joint arrangements and associated accounting considerations.

    • Provides an important financial reporting context for joint operation activities.

    • Supports structured consideration of rights, obligations and transaction evidence.

    Learning Outcomes

    • Assess documentation supporting joint venture charges

    • Review the allocation of shared invoices

    • Identify weaknesses in partner support packages

    • Apply cost recovery evidence requirements to invoice files

    • Strengthen the traceability of shared expenditure

This module addresses the tax and documentation aspects of invoice verification. Participants examine VAT and withholding tax on invoices alongside the supporting records required to establish a complete and reviewable transaction file.

  1. ISO 10005 Quality Plans

    • Provides guidance for quality plans and controlled processes.

    • Supports structured documentation of processes and responsibilities.

    • Reinforces consistency in documented operational controls.

    • Provides a recognised framework for organising evidence around controlled activities.

    Learning Outcomes

    • Review VAT and withholding tax information on invoices

    • Identify documentation gaps affecting invoice approval

    • Build audit ready invoice files

    • Establish consistent supporting documentation standards

    • Improve traceability between invoices and underlying transactions

This module integrates the course principles into a complete invoice verification and cost recovery process. Participants examine complex exceptions, disputed charges, incomplete evidence and the communication required between procurement, finance, operations and joint venture functions.

  1. ISO 37301 Compliance Management

    • Provides a recognised framework for establishing and maintaining compliance management systems.

    • Supports structured identification and management of compliance obligations.

    • Reinforces defined responsibilities, controls and monitoring processes.

    • Provides a governance context for consistent compliance-related processes.

    Learning Outcomes

    • Apply end-to-end invoice verification controls

    • Resolve common invoice exceptions systematically

    • Assess whether costs have adequate recovery evidence

    • Strengthen partner response and documentation processes

    • Improve coordination between procurement, finance and operational teams

    • Establish more consistent invoice control practices

Certificate

Attendees receive a Certificate of Completion from Institute For Oil & Gas Training upon finishing the course. The certificate is issued to participants who satisfy the course attendance requirement and complete the scheduled programme.

Course dates

  • Europe

    Middle East

    Asia

    Africa

    North America

    Online

    Fee: £4,300

  • Europe

    Middle East

    Asia

    Africa

    North America

    Online

    Fee: £4,300

  • Europe

    Middle East

    Asia

    Africa

    North America

    Online

    Fee: £4,300

  • Europe

    Middle East

    Asia

    Africa

    North America

    Online

    Fee: £4,300

Fees include tuition, course materials and refreshments. Need different dates or a different city? Ask about your preferred date.

Frequently asked questions

What does the 3-Way Matching & Invoice Verification course cover?

The course covers purchase order matching, receipt verification, supplier invoice review, invoice coding accuracy, chargeable cost validation, shared invoice allocation, tax information and audit ready invoice files.

Who should attend this oil and gas invoice verification course?

The programme is designed for procurement, accounts payable, finance, joint venture accounting, cost control, project controls, commercial, tax, audit and operations professionals.

How does the course address joint venture chargeability?

Participants examine cost recovery evidence requirements, allocation of shared invoices, partner documentation and the supporting evidence required to establish the validity and allocation of joint venture expenditure.

Does the course cover VAT and withholding tax on invoices?

Yes. The course addresses VAT and withholding tax on invoices as part of the wider invoice verification process, including tax information review and supporting documentation.

What certificate is provided after completing the course?

Attendees receive a Certificate of Completion from Institute For Oil & Gas Training upon finishing the course, subject to meeting the attendance requirement.

Next: 05 Oct 2026

4 dates available

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